Volunteer Parent Board
2023-2024 School Year

Join us! Our program depends on great leaders.
We still have a number of positions open for this school year. Please consider sharing your time and expertise by joining the WTG Parent Board.

As a co-op program, WTG only thrives with the continued support and volunteer hours of each participating family. The volunteer Parent Board takes this one step further by taking on an extra role, providing vital leadership to our community. Board members meet monthly to discuss topics such as budget, enrollment, events, marketing, safety, processes, and future improvements. Between meetings we tackle individual tasks and work together through email to accomplish goals. Board members, especially class coordinators, represent YOU and continually work to address the day to day needs of enrolled families.

Please get to know your Board and don't hesitate to contact us with questions and concerns. Board meetings are open to all families. See Board Updates for current and past agendas, meeting minutes, and budget reports. You can also support the Parent Board by continuing to volunteer for classroom and co-op responsibilities. It takes a team to make WTG possible!

Parent Board Job Descriptions

Board Positions

President 
The President provides general leadership and overall supervision of WTG’s business affairs. Primary duties include coordinating monthly board meetings, overseeing other board positions and serving as a liaison between WTG and NUCC. The President is also responsible for organizing class coordinator training for incoming CCs, presiding over membership meetings, updating lease and teacher contracts, and organizing an End of the Year Board Appreciation Event. 

Vice President The Vice President supports the President in administering the cooperative, including attending monthly board meetings, acting as a back-up check signer, and responding to mail, voicemail and emails received by the cooperative. The Vice President will work with the Marketing Coordinator and Registrar to promote the program to new families and will assist the President in recruiting volunteer positions.

Registrar
The Registrar is responsible for registering families for the current year and coordinating registration for the following school year. Additional responsibilities include directing inquiries to the cooperative, managing Jovial (our preschool management system), and checking and maintaining any mail, voicemail or emails received.

Treasurer 
The Treasurer manages all of WTG's financial affairs, including budget creation, quarterly tuition collection, bill payments, submission of tax forms to the accountant. The Treasurer also oversees WTG’s Fee Waiver Program, and works with a bookkeeper (new 2021) for bank account reconciliation.

Secretary 
The Secretary takes minutes of the meetings of members and of the Board of Directors, sees that all notices are duly given in accordance with the provisions of the bylaws, is the custodian of the corporate records, creates flyers for WTG events as needed, and in general performs all the duties incident to the office of Secretary. The Secretary is also responsible for reviewing and maintaining all of WTG’s Immunization records.

Safety & Facilities Coordinator 
The Safety & Facilities Coordinator is responsible for the safety and maintenance of WTG, acting as a liaison with NUCC as needed and assisting the Safety Coordinator as needed.

Marketing Coordinator 
The Marketing Coordinator creates a marketing plan to retain current families, re-enroll WTG Alumni, and attract families from the greater Woodinville and surrounding areas. The Coordinator is also responsible for advertising WTG events and activities, updating and printing all marketing materials, managing social media (i.e. Facebook), scheduling Open Houses, and organizing WTG’s participation in the Celebrate Woodinville parade.

Webmaster  
The Webmaster organizes and updates the WTG website on a regular basis. The Webmaster is responsible for content creation for the website to keep members informed of activities, plans, and schedules.

Class Coordinators 
Class Coordinators are an integral part of the Woodinville Toddler Group program. A strong Class Coordinator is essential to the success of the class. Class Coordinators serve as a liaison between the parents, instructors, and WTG Board.

Event Coordinator 
The Event Coordinator is responsible for planning and implementing 2-3 Family Fun Events per school year, the End of the Year Picnic, WTG’s Family Fun Night, and WTG T-Shirt Sales. The Coordinator also directs any fundraising efforts in accordance with WTG’s Fundraising Mission Statement during years when the Board decides to do so.

Support Team

Parenting Education Librarian  | Alex T.
The Parent Librarian shall procure, update, and maintain the parent library. S/he shall oversee the check-out system and card new books. The Parent Librarian is also responsible for setting up and maintaining the parent bulletin boards.

Children's Librarian | Chelsea L. 
The Children’s Librarian shall procure, update, repair and maintain the children’s library. S/he is responsible for distributing book order flyers, placing the orders and disbursing the books when received. Please plan to do a minimum of five book orders per year. The Children’s Librarian is also responsible for maintaining the theme-based laminate board in the blue room.

Purchaser  | Volunteer Needed
The Purchaser will purchase items on a monthly basis for use in the classrooms and the WTG facility. S/he will research cost for new equipment or capital investments.  

Yearbook Coordinator | Volunteer Needed
The Yearbook Coordinator is responsible for coordinating and creating the WTG yearbook. S/he is also responsible for scheduling and coordinating school photos during Spring Quarter. In addition, s/he may consider forming a committee (of both volunteers and Class Coordinators) to help photo document the WTG program throughout the school year.

Monthly Toy Cleaner  | Cindy D, Jean O, Open Spot
Monthly Toy Cleaners are responsible for thoroughly cleaning and sanitizing classroom environment and toys. Two to three people work to complete this task once a month.

Consider signing up for a board position next year! We rely heavily on experienced parents like you to lead WTG. It is great to be a part of the decision making process, meet other families, and help support our wonderful program.